Uplift and delivery of your transfer

LANT Government Archives will contact you after receiving the completed series consignment list and the series registration form, for new series, to confirm that the documentation meets the requirements for transfer.

Requirements for transfer:

• Application to transfer.
• Series consignment list, for each consignment to be transferred.
• Series registration form, for each new series.
• Access agreement, for each new series or for new consignments without an existing access agreement.
• Confirmation from the LANT Government Archives that records are stored according to packaging instructions.

LANT Government Archives will not accept consignments of records unless all paperwork has been received, and prior approval given for the transfer delivered.

LANT Government Archives will contact agencies to arrange a suitable time for the physical transfer of the records at agency expense.

Uplift and delivery should be booked for the coolest and driest part of the day if possible, in consultation with the LANT Government Archives.

Uplift

Care should be taken in packing records for transfer so that the boxes and records are not damaged in transit.

Boxes should be loaded in numerical order to avoid unnecessary sorting of boxes when unloading.

Once listing and boxing has been completed, and the documentation sent to the LANT Government Archives, items must not be removed from or added to the boxes awaiting uplift.

Additional items in series which become available for transfer should be retained and included in a later transfer.

Transport

Transport of the transfer should be direct from uplift to delivery, to minimise the risk to the records, particularly from prolonged exposure to heat and humidity.

If a commercial transport company is used for the transport of the transfer, an agency staff member must accompany the delivery to answer any questions that may arise with the delivery.

For large transfers ensure that at least two workers are provided. Delivery should be in a single load unless previously agreed with the archives service.

Delivery

Delivery of the transfer includes unloading the vehicle and relocating the boxes to the repository shelves in order. LANT Government Archives can provide trolleys for moving the records from loading bay to repository. Delivery will be at the supervision of the archives service.

Darwin

Transfers to be delivered to LANT Government Archives in Darwin should be delivered to:

Northern Territory Archives Centre
Kelsey Crescent
Millner NT 0810
(delivery access via rear Staff Entrance at Skelton Street, next to Territory Kids Early Learning)

Alice Springs

Transfers to be delivered to LANT Government Archives in Alice Springs should be delivered to:

Ground Floor
Minerals House
58 Hartley Street
Alice Springs NT 0850
(access via Hartley Street or lane from Gregory Terrace by arrangement)